Call for Artists for Display in the Garden Room Gallery
Garden Room Gallery – A Community Art Space
CALL FOR ENTRIES
Open to all artists or Iowa State University students 18 and over. You are invited to submit five (5) digital images representing up to twenty (20) original works of art for display in the Garden Room Gallery at Reiman Gardens. Solo and group exhibitions permitted. Open to 2D media only (with some exceptions for mixed media/3D work conforming to size/weight guidelines). Only online entries with digitally submitted images will be accepted. Digital entries will be accepted on a rolling basis for exhibition during one of four seasonal displays. Notification will be made via email to accepted artists. Please keep a copy of this prospectus for dates and contact information.
GENERAL INFORMATION AND CONTACT
MISSION AND THEME
The Garden Room Gallery is open to bodies of work which exemplify Reiman Gardens’ mission to “educate, enchant, and inspire an appreciation of plants, butterflies, and the beauty of the natural world.” Work which relates to our “theme year” will also be considered. Our 2020 theme is “Wild & Whimsical”, and can be interpreted broadly.
Digital entries will be accepted on a rolling basis for one of four seasonal display terms:
– Winter: January – March
– Spring: April – June
– Summer: July – September
– Autumn: October – December
Artwork delivery: All accepted artwork must be delivered and hung by the artist, or a designee.
Walk-in delivery: must be arranged with Reiman Gardens’ staff during open hours within the week between display terms
Shows open: the first day of the display term.
Opening Receptions or Other Programs: The artist(s) may work with Reiman Gardens’ staff to select an optional reception date or another program, but it is not required. Available days are Monday – Friday, and receptions depend on space availability.
Shows close: the last day of the display term.
Artwork pick-up: must be arranged with Reiman Gardens’ staff during open hours within one week after display term close – all artwork MUST be picked up by the artist or a pre-determined designee.
A non-refundable entry fee will be charged. Maximum of five (5) image submissions per artist.
Entry fee for non-members: $45. Entry fee for members: $35. Entry fee for students: $25.
Diptychs and triptychs count as one piece; use only one image of entire diptych or triptych.
3D/mixed media artists may include two views for each artwork submitted. Fees are to be paid by
mailed checks made out to Reiman Gardens, and sent to the address below. Fee payment does not
guarantee that any/all artworks submitted will be included in any exhibition. Upon acceptance of
artwork, any damage incurred to walls and/or display system during exhibition will incur further
DISPLAY SPACE AND SIZE LIMITATION
The Garden Room Gallery consists of 10 flat wall spaces, separated by wood trim. Work MUST be
prepared for hanging with secure picture wire, as it will be suspended from a cable display system.
Work may not exceed 40″ in height or width, including frame; total weight, with frame, cannot
exceed 25 pounds. Waivers can be requested and may or may not be granted.
ENTRY PROCEDURE AND DIGITAL IMAGE FORMAT
Digital entries ONLY. CLICK HERE to fill out an application to submit your artwork for consideration.
Please adhere to the following requirements for digital images:
Format: JPG, PNG or GIF
Resolution: 72 dpi with minimum 800 pixels and maximum 2000 pixels on the longest side
Size: Minimum 100KB; not to exceed 5.0 MB for each image submitted. Please send digital
submissions via email or CD to Sara Merritt at firstname.lastname@example.org.
Title: Please label each image thusly: LastName_FirstName_Number (ex. Doe_Jane_04)
Online notification of accepted art work only. The submitted work must closely represent the
quality of the digital images for showing in the exhibition, must be the size as stated, and must be
clean and ready to hang in the manner specified above. If your work is misrepresented in any way –
in that the picture diverges greatly from what the work actually looks like in color, shape, or
dimensions, etc. – we reserve the right to refuse to hang the artwork if it should be chosen for the
show. No changes to title, price, etc. will be permitted after delivery of artwork. Wet or unfinished
work will not be accepted. We do accept prints of the artist’s own original work, provided they are
of the highest quality.
All accepted art work is to remain on display for the duration of the exhibition. No artwork is to be
removed before the closing of the exhibition. Reiman Gardens reserves the right not to display
accepted work that arrives in non-display condition (dirty, damaged, coming out of the frame, over
size limits, or otherwise not ready for display). PLEASE review “Art Specifications for Submission”
on our website as directed above.
Accepted entries in any exhibition are reviewed for possible use in advertising and promoting the
exhibition, as well as the Gardens (invitations, newsletters, press releases, and other advertising).
Your entry into the exhibition will constitute your consent to the possible use of your images for
ART WORK DELIVERY
Reiman Gardens accepts personal delivery of selected art work only. Shipped artwork will not be
accepted. Delivery address: Reiman Gardens, Iowa State University, 1407 University Blvd., Ames IA
50011. Reiman Gardens will accept hand delivery of accepted art work Monday – Friday only,
during open business hours (9:00 a.m. – 4:30 p.m. October – April, 9:00 a.m. – 6:00 p.m. May –
By submitting work for exhibit, the artist authorizes Reiman Gardens to sell such work for the
“Show Price” indicated for each work on the entry form. After a sale occurs, Reiman Gardens will
reimburse the exhibitor an amount equal to the “Show Price” less 25% commission. Enter NFS in
“Show Price” for work that is not for sale. Any work sold during the exhibition must remain on
display through the end of the display term.
Reiman Gardens, its staff and/or volunteers will not be responsible for loss or damage to art work,
however caused. Reiman Gardens suggests that participants carry separate insurance. Entry into
exhibition constitutes agreement with this understanding.
REMOVAL OF ARTWORK
All artwork must be picked up by the artist or designee, during the week after the exhibition term
closes. Acceptable pickup dates for hand delivered work are Monday – Friday during open business
hours. Artists leaving their work after one week will be charged $5 per day, per piece, for storage.
Works left beyond 15 days will be considered a donation to Reiman Gardens.
GENERAL INFORMATION AND CONTACT
For general information, artwork specifications, assistance with entry, or to submit an application
via email, contact Sara Merritt, email@example.com. You may also direct inquiries and submit
applications to the address below:
Garden Room Gallery
Reiman Gardens – ISU
1407 University Blvd.
Ames, IA 50011